REW is looking for a driven Executive Assistant to join our high performing team. This role will report directly to the CEO, delivering confidential executive administrative support.

Note: This is not a fully remote role. Work from home will be an option, when in person time is not required.

What you bring:

You have high standards, are motivated to learn and grow, and enjoy new challenges. You have a ‘can do’ attitude, are an effective juggler of multiple priorities, who is known to provide amazing support, and can be counted on to put in extra efforts as required. You are known for your strong work ethic and accountability to your commitments, with a demonstrated ability to shift focus as priorities change.

What you will get in return:

REW values excellence and recognizes achievements. Results are rewarded by competitive compensation, comprehensive benefits, and amazing opportunities/projects. From time to time, we may ask for you to step in and step up to support your team, working business hours and then some. We appreciate and give back for your extra efforts. As a hybrid workplace, we understand flexibility is important, and offer the opportunity to work remotely occasionally. You will work with an amazing team (REW team members are the BEST), who always strive to make a difference, and consistently live our core values: Always be Awesome, Customer Success, and Innovation.

Responsibilities:

Responsible for daily communications pertaining to the CEO including the maintenance of a personal calendar and all scheduled appointments.
Serve as a liaison for all positions reporting to the CEO.
Provide administrative assistance when necessary including the organization and daily maintenance of any relevant communication systems, filing, correspondence, documentation, etc.
Acts as a point of contact for external matters pertaining to the CEO.
Arrange all personnel functions and appointments; purchase orders; travel arrangements; and requisite supplies (for both the business and home office locations).
Organize, plan, record, and transcribe relevant employee, team, vendor and client meetings as necessary.
Assist the CEO in planning, implementing, and communicating any projects pertaining to the goals and mission of the company.
Organize all daily appointments, communications, and general work/personal life to ensure enhanced effectiveness and efficiency.
Occasional personal errands/tasks as required.
Occasional travel may be required.

Must haves:

Successful track record of administrative support responsibilities in a fast paced environment or equivalent experience as organizer, or guardian of time.
Ability to multitask, prioritize, meet deadlines, and work well under pressure.
Professional demeanor, strong interpersonal skills, and a team-player attitude.
Valid class 5 British Columbia Driver’s license & reliable personal transportation.
Valid passport (or the ability to get one).
Reside within the Nanaimo area (Ladysmith-Parksville).

Qualifications to thrive in this role:

Resourceful: Proactive and results driven. No ego, quick thinker. Unafraid to go find answers, learn new skills, research and solve problems everyday.
Excellent communicator: Active listener, articulate, tactful, diplomatic (high EQ) and can liaise across org levels, clients, vendors professionally in every interaction.
Speed and decisiveness: Acts with speed and operates with a get things done mindset. Calmly navigates challenging situations.
Tech prowess: High comfort in using MS / G Suite collaborative tools, specializing in spreadsheets and presentations. Quick learner in adopting and making efficient use of new apps.
Ironclad discretion: Maintains confidentiality of all dialogues without compromise. Fiercely protects CEO, Client, Business and Employee information.

The competencies required for success in this role are:

Adjusts thinking and adapts to changes as the work environment shifts to demonstrate Flexibility and Managing Uncertainty. The executive assistant will be able to work effectively in an unstructured environment, following and documenting processes and practices along the way.

Highly organized and execution focused to meet objectives on time, with high quality and process follow-through to demonstrate Planning and Results Orientation. The executive assistant is skilled at prioritizing and completing tasks accurately and on time with high expectations of self and others.

Prioritizes, decides and actions internal and external customer objectives to demonstrate Customer Focus. The executive assistant will respond promptly and accurately, keep customers informed on activities, and share concerns or opportunities for improvement.

If you are an administrative expert who gets excited about tall goals and making a meaningful impact, this may be the role for you.

Real Estate Webmasters:

Real Estate Webmasters knows what it takes to create a phenomenal online experience and achieve incredible results. With 19 years’ experience working exclusively within the real estate sector, REW has partnered with top brands, elevating their digital presence and increasing their success.

Client products & services offered by Real Estate Webmasters include Websites, CRM, Databases, Apps, Property Listing Data Integration, Lead Generation, Search Engine Optimization, and Pay Per Click Advertising. REW’s Clients include individual agents, brokers, teams, and enterprise brokerages; all of whom may choose to have Property Listings data displayed on their websites.

Our Values:

You care about delivering great service to your Clients whether they are internal or external. That’s how you contribute to our Customer Success value.

You are open minded and are curious to learn. Doing things more efficiently and better is how you could demonstrate our Innovation value.

Even when the days are tough, you remain positive and helpful. Treating everyone in every interaction in a supportive way is how you demonstrate our Always be Awesome value.